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The date on which the vacancy post was submitted.Date Posted 04/10/25
The last date that applications will be accepted.Applications Due05/08/25
This is the unique identifier for this vacancy.Vacancy ID184999
Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo
The agency in which the vacancy exists.AgencyDASNY - Dormitory Authority of the State of New York
The job title for the vacancy.TitleAssistant Procurement Administrator
The job title for the vacancy.Occupational CategoryOther Professional Careers
The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS
The collective bargaining unit to which this vacancy is assigned.Bargaining UnitNone listed
The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $50039 to $66665 Annually
Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time
This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent
Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%
This provides information on the expected workweek. Workweek Mon-Fri
The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5
Workday
If checked, the agency allows flextime. Flextime allowed? No
If checked, this vacancy includes mandatory overtime. Mandatory overtime? No
If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No
If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes
The county in which the vacancy is located. County New York
The street address where the vacancy is located. Street Address 515 Broadway
The city where the vacancy is located. City Albany
The state where the vacancy is located (the default is New York). StateNY
The zip code where the vacancy is located. Zip Code12207
The duties that the incumbent of the vacancy will be expected to perform. Duties Description Primary Purpose
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY’s procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.
Essential Functions
Assist and participate in all phases of DASNY’s procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.
Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.
Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.
Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.
Coordinate and schedule pre-bid meetings and/or site visits.
Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.
Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.
Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.
Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.
Assist in ensuring compliance with DASNY’s established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.
Maintain and revise contract boilerplate documents as directed.
Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.
Ensure the confidentiality of information gathered during the procurement process.
Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.
Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.
Other Duties and Responsibilities
Provide procurement support to other staff and units as needed.
Oversee file maintenance for procurements.
Prepare correspondence, deliver mail, send and receive mail and packages as requested.
Assist in tracking and reporting of procurement performance measures related to all types of procurements.
Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
Assist with the development, documentation, posting and implementation of procedures and associated forms.
Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same.
Undertake special assignments as directed.
Must maintain regular attendance in accordance with DASNY attendance and leave policies.
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
Supervision
Supervision of employees may be required.
Physical/Mental/Visual Demands
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.
Work Environment
Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.
The minimum qualifications required for this vacancy. Minimum Qualifications Minimum Qualifications
Bachelor’s degree or
Associate’s degree plus three years relevant experience or
High School diploma or equivalent plus four years of DASNY relevant experience or
High School Diploma plus five years of relevant experience.
Preferred Qualifications
Bachelor’s degree in Business or Public Administration plus one-year relevant experience in a similar sized public organization.
Essential Skills
Demonstrated organizational skills and ability to prioritize.
Excellent interpersonal skills.
Excellent proofreading skills.
Demonstrated accuracy and attention to detail.
Excellent oral and written communication skills.
Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
Additional comments regarding the vacancy. Additional Comments Benefits information:
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.
We offer a comprehensive benefits plan, which includes:
Choice of several health insurance plans
Dental & vision insurance
Membership in the NYS Retirement System
Deferred Compensation Investment Plan
13 vacation days per year
13 sick days per year
5 days of personal leave per year
12 paid holidays per year (plus one float day)
Tuition reimbursement
Training & development opportunities
We offer additional benefits, which includes:
Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.
Some positions may require additional credentials or a background check to verify your identity.
The name of the contact person for this vacancy. Name Alison McGivern
The telephone number to use for questions about this vacancy. Telephone
The fax to use for this vacancy. Fax
Email address for emailing applications, or to ask questions about this vacancy. Email Address Recruiting@dasny.org
Address
The street address of the contact for this vacancy. Street 515 Broadway
The city for the contact for this vacancy. City Albany
The state of the contact for this vacancy (the default is New York). State NY
The zip code for the contact for this vacancy. Zip Code 12207
Instructions for potential applicants.Notes on ApplyingPlease copy and paste the link to your browser to apply:
https://recruiting.ultipro.com/DOR1000DASNY/JobBoard/fa77be2f-2f91-4253-a56e-02d5460585df/Opportunity/OpportunityDetail?opportunityId=cac4b2da-cfe0-4832-9a57-5578ccf00508&sourceId=51d22c90-91cb-4dbb-9cc2-8cd94492d1fb
DASNY is an Equal Employment Opportunity employer committed to excellence and diversity.
All qualified candidates are encouraged to apply.