NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitISU - Institutional Services Unit (CSEA)

Salary RangeFrom $61787 to $74429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Orange

Street Address 42 Rykowski Lane

City Middletown

StateNY

Zip Code10940

Duties Description POSITION DESCRIPTION:
The incumbent will be the Administrative Assistant 2 to the two DDPS4s for State Operations in Orange County and will be
responsible for a full range of activities, including but not limited to:
PRIMARY DUTIES AND RESPONSIBILITIES:
• Responsible for typing correspondence generated by the DDPS4s, which could be a written, audio, or verbal request
• Responsible for maintaining a calendar for the DDPS4s, ensuring that meetings are scheduled timely and that appropriate
personnel are notified
• Reviewing outgoing and incoming correspondence and reports to determine their significance
• Receive and prepare responses to letters, calls and visitors concerning program policies and inquiries
• Prepare reports using various programs, research background information, transmit instructions to staff, and conduct
follow-up
• Resolve day to day operational problems, coordinate information flow by acting as liaison among key executives, staff,
and the public
• Act as office manager, ensuring the smooth day to day operations of extremely busy office, ordering of office supplies,
scheduling of office equipment maintenance, etc.
• Complete TABS entries for Residential and Day Program
•
Serve as the administrative assistant for one or two residential teams
•
Supervision of other clerical staff
•
Other duties as assigned
Details to be discussed at interview.

Minimum Qualifications MINIMUM QUALIFICATIONS: Promotion: Candidate must be reachable on the current Civil Service list for Administrative Assistant 2 and have one year of service as an Administrative Assistant 1, Office Assistant 2-Keyboarding or Secretary 1. OR Transfer: Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Linked In: http://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all #LI-MP1

Additional Comments Additional Comments:
• Please note that starting salary for this title reflects the Mid-Hudson adjustment. Posted Hiring Salary includes the sum of the statutory hiring rate for Grade 15 ($59,787) and Mid-Hudson Adjustment ($2,000). Mid-Hudson Adjustment is added to the job rate ($72,429).
• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.
• Paid Holidays and Leave: ° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events.
• Health Care Coverage: Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental, and vision plans at no extra cost.
• Paid Parental Leave: Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.
• Retirement Program: Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.
• Professional Development and Education and Training: NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.
• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.
• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

Name DDSO 4 - Hudson Valley Human Resources Department

Telephone Phone: 845-947-6000, option 3, option 5

Fax 845-947-6189

Email Address Hv.internal.apps@opwdd.ny.gov

Address

Street 7 Wilbur Rd

City Thiells

State NY

Zip Code 10984

Notes on ApplyingPlease reference the above EOA # 24-173R in all correspondence.
Submit cover letter, resume, & license to: Hv.internal.apps@opwdd.ny.gov