NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 44 Holland Ave.

City Albany

StateNY

Zip Code12208

Duties Description The Office for People with Developmental Disabilities (OPWDD) Division of Fiscal Policy and Management is seeking an Office Assistant 3 in the Fleet Management Unit. Job duties include but are not limited to:

• Supervise one or more Office Assistants and serve as their backup.
o Act as backup for monitoring main phone line, physical mail and shared mailbox.
o Act as backup for Motor Pool administration, which includes but is not limited to, occasional local driving for repositioning vehicles and maintenance appointments.
o Act as backup for ticket and violations tracking and processing, with a high degree of accuracy.
o Act as backup for filing and other office duties as needed.
• Handle all motor vehicle accident processing.
o Review and process MVA-related documents for submission to the Office of General Services, or other entities, with a high degree of accuracy.
o Monitor and respond to emails from transportation coordination staff and other internal/external sources within required timeframes.
o Update and manage spreadsheets, folders, and all documentation for accidents and incidents, with a high degree of accuracy.
o Act as point of contact and coordinate with OGS, transportation coordination staff, and other third parties as needed.
o Send frequent periodic follow up correspondence to ensure MVA documentation is received in a timely manner.
o Triage and answer questions from various parties via email, letter, and phone.
• Handle all surplus vehicle processing.
o Review and process paperwork for vehicles which are being disposed; referred to as “surplus."
o Follow up with transportation coordination staff as required.
o Document and coordinate the collection, submission, and drop-off of paperwork to OGS.
o Document and coordinate the collection, submission, and drop-off of license plates to DMV.
o Order replacement documents as needed.
o Update required systems as needed, with a high degree of accuracy.

Note: Telecommuting offered and will be discussed during the interview process.

LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#LI-EF1

Minimum Qualifications Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.
OR
Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

PREFERRED QUALIFICATION:
Possession of a valid driver's license to operate a motor vehicle in New York State

Additional Comments • The Office for People With Developmental Disabilities (OPWDD) and it's Division of Fiscal Policy and Management is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

Some positions may require additional credentials or a background check to verify your identity.

Name Erica Fox

Telephone 5184734785

Fax

Email Address MainOffice.Careers@opwdd.ny.gov

Address

Street 44 Holland Ave.

City Albany

State NY

Zip Code 12208

Notes on ApplyingPlease submit a cover letter and resume as an attached PDF or Word document by 4/29/2025. Please reference the EOA #2025-104 in all correspondence.