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TitleHealth Program Administrator 1 - 52024 (BEMS)
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $86681 to $109650 Annually
Appointment Type Contingent Permanent
Duties Description The Fiscal Management Unit Manager (Health Program Administrator 1) serves as the unit leader responsible for directing the day-to-day financial operations of the Fiscal Management Unit within the Finance Operations Branch. This position oversees budgeting, expenditure tracking, financial reporting, and transaction processing to ensure compliance with state and federal regulations, accounting standards, and internal policies. The Unit Chief provides supervisory guidance to financial staff, supports the development and monitoring of spending plans, and helps maintain the financial integrity of the Division’s programs. This role plays a critical part in ensuring efficient and accurate fiscal operations in support of broader Division goals. Duties include:
Unit Oversight and Management (30%): Direct and manage the operations of the Fiscal Management Unit; Develop and implement unit-specific goals and objectives in alignment with the overall mission and objectives of the Finance Operations Branch; Ensure effective communication and coordination within the unit and with other units within the branch; Monitor and evaluate the performance of the unit, implementing improvements as necessary to enhance efficiency and effectiveness; Represent the unit in meetings and negotiations with internal and external stakeholders.
Financial Transactions and Reporting (25%): Ensure proper procurement methods are adhered to, documented, and all appropriate approvals are obtained for all Division procurements; Oversee the processing and reconciliation of monthly procurement card statements in the Statewide Financial System; Ensure accurate maintenance and updating of files for all purchases, and the composition of reports for managerial review; Verify the accuracy and completeness of bills and deliveries, and correct any errors; Supervise the maintenance of manual or automated ledgers, classification and recording of transactions, and preparation of required accounting statements and reports; Ensure financial transactions are verified, classified, and coded following GAAP and applicable laws, rules, and regulations.
Budgeting and Expenditure Control (20%): Assist in the preparation of budgets by compiling necessary data; Oversee activities such as receiving, recording, and depositing cash; preparing financial statements; disbursing funds; maintaining accounting records; and preparing financial accounting and statistical statements and reports; Analyze, review, and approve accounting transactions; Advise on the preparation of agency budgets, spending plans, and grant applications for federal, state, and other funding streams; Adjust spending plans to available resources, enforce funding cutbacks when necessary, and identify and recommend sources of additional funds.
Administration and Staff Services (25%): Develop, maintain, and review a database of purchased items, costs, delivery, product performance, and inventories; Implement new policies, practices, and procedures related to financial management and procurement; Ensure continuous review and improvement of unit policies to maintain relevance and effectiveness; Develop, maintain, and review a database of purchased items, costs, delivery, product performance, and inventories; Implement new policies, practices, and procedures related to financial management and procurement; Ensure continuous review and improvement of unit policies to maintain relevance and effectiveness; Provide leadership and direction to unit staff, fostering a positive and productive work environment; Conduct performance evaluations, identify training needs, and support professional development opportunities for staff; Ensure appropriate staffing levels and resource allocation to meet the operational needs of the unit; Address and resolve staff issues and conflicts, promoting a culture of teamwork and collaboration.
Minimum Qualifications Permanent Transfer Candidates: Current New York State Department of Health employee with permanent or contingent-permanent, competitive status as a Health Program Administrator 1, G23 OR a NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title at or above G21 and deemed eligible for transfer to a Health Program Administrator 1, G23 under Section 70.1 or Section 52.6 of the NYS Civil Service Law.
Preferred Qualifications: Certifications / Licenses: Certified Government Financial Manager (CGFM), Public Finance Officer (CPFO), Certified Government Auditing Professional (CGAP), or related certification preferred but not required.
Experience: Minimum of three years of experience in financial management, budgeting, or a related field; Experience managing or supervising a financial team or unit. SKILLS /
Knowledge / Skills / Abilities: Strong understanding of government financial management principles, GAAP, GAGAS, and state finance laws and regulations; Excellent organizational and documentation skills; Ability to oversee and manage financial transactions, budgeting processes, and expenditure controls; Proficient in using financial management systems and software; Strong communication and interpersonal skills for effective team leadership and stakeholder engagement; Ability to work collaboratively in a team environment and support administrative functions efficiently.
Additional Comments Health Emergency Management Statement: All Division of State Emergency Medical Services staff are expected to participate in emergency management activities as part of their roles. While not all positions require regular deployment to disaster sites, all employees may be subject to 24/7 recall for emergency operations. This may involve irregular work hours, duties outside of the official position description, and assignments at locations other than the designated duty station. Travel in support of emergency operations may be extensive (lasting from days to weeks), with little advance notice, and may involve relocation to sites with physically demanding and challenging operational conditions.
This position may require travel throughout New York State including overnights to areas not served by public transportation.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, PC/HPA1/52024
Email Address resume@health.ny.gov
Address
Street Corning Tower, Empire State Plaza, Rm 2217
Notes on ApplyingPlease submit your resume and cover letter through the online portal using the link below:
https://apps.health.ny.gov/pubpal/builder/survey/HPA1_FOB_52024
Alternatively, resumes and cover letters may also be submitted by:
Email to: Resume@health.ny.gov with reference code PC/HPA1/52024 included in the subject line.
Mail to: Human Resources Management Group, CODE, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012
Fax to: (518) 473-3395