Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo

The agency in which the vacancy exists.AgencyDASNY - Dormitory Authority of the State of New York

The job title for the vacancy.TitleProcurement Administrator (2 positions)

The job title for the vacancy.Occupational CategoryOther Professional Careers

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitNone listed

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $72710 to $92708 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Non-competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 9 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes

The county in which the vacancy is located. County Albany

The street address where the vacancy is located. Street Address 515 Broadway

The city where the vacancy is located. City Albany

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code12207

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Primary Purpose

The Procurement Administrator is responsible for the supervision and administration of assigned procurements in accordance with the appropriate governing laws, policies, and procedures. The Procurement Administrator undertakes assignments that require expertise in public procurement, and the exercise of independent judgment with routine and moderately complex procurement matters.




Essential Functions

Assist, consult, advise, and/or coordinate with DASNY staff and clients, consultants, contractors, vendors and/or other third parties in all phases of the procurement process, including the interpretation and implementation of DASNY’s procurement guidelines, procedures and contract provisions, and the overall process of administering work authorizations, contracts, job orders and/or purchaser orders; consult with Senior Procurement Administrator and/or department leadership as required.
Draft, review and approve procurement-related documentation, including correspondence, requests for proposals, requests for qualifications, expressions of interests, bid openings, contract awards, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and any related documents and/or amendments in accordance with established procedures. Verify that all documents are in proper legal form and have all necessary approvals and supporting documents.
Independently oversee the timely and efficient preparation, processing and review of public procurements and bids and the selection, award and negotiation of contracts, job orders, purchase orders, purchase contracts, work authorizations and any related documents or amendments.
Supervise and/or review the work performed by Assistant Procurement Administrators and/or support staff; provide necessary training and mentoring with respect to procurement functions.
Independently perform substantive reviews of procurements, the procurement record and related documents for accuracy, completeness and compliance with established procedures consulting with the Senior Procurement Administrator and/or department leadership, as necessary.
Evaluate vendor’s responsibility and responsiveness by conducting financial viability assessments, conducting independent research and review of public record databases to collect adverse information regarding contractors, consultants, and vendors. Analyze such information and make recommendations regarding responsibility.
Participate in and/or chair consultant selection committees and evaluate cost and fee proposals.
Monitor the status of assigned procurements with respect to volume, potential delays and/or available funding and bring any concerns to the attention of the Senior Procurement Administrator and/or department leadership.
Provide assistance in the gathering, review and/or monitoring of consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third party vendors as necessary or required.
Market DASNY services to clients, at conferences, and trade shows.
Conduct desk audits of procurements processed by the Assistant Procurement Administrators; verify all internal DASNY reviews are finalized and all documentation has been submitted.
Gather data, perform research and report findings to the Senior Procurement Administrator and/or department/DASNY leadership.
Research and draft letters and responses to routine and moderately complex matters.
Identify and describe potential problems and/or delays in the procurement process and workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.
Ensure the confidentiality of information gathered during the procurement process.
Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.
Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B;




 Other Duties and Responsibilities

May train and evaluate employees.
Assist in tracking and reporting of procurement performance measures related to all types of procurements.
Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
Assist with the development, documentation, posting and implementation of procedures and associated forms.
Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
Undertake special assignments as directed.
Must maintain regular attendance in accordance with DASNY attendance and leave policies.
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).




Supervision

Supervision of employees may be required. 

 

Physical/Mental/Visual Demands

May require travel using public transportation, DASNY vehicle, rental vehicle or personal vehicle.  This travel may include overnight stays at public accommodations and related establishments.  Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.




Work Environment

Standard office environment, including the use of one or more of the following:  PC, telephone, fax machine, printer, copier, electronic stapler/hole punch/date stamp, shredder.

The minimum qualifications required for this vacancy. Minimum Qualifications Minimum Qualifications

Bachelor’s degree plus three years relevant experience or Associate’s degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience.




Preferred Qualifications

Bachelor’s degree in Business Administration, Public Administration, Construction Technology, or related field plus three years’ experience in the negotiation, award, and administration of professional service agreements and/or contracts on behalf of a similar sized public organization.  Working knowledge of the building design and construction process.




Essential Skills

Working knowledge of the building fit-out process.
Thorough knowledge of construction and operations purchasing.
Excellent negotiation skills and demonstrated results.
Demonstrated accuracy and attention to detail.
Demonstrated organizational skills and ability to prioritize.
Excellent oral and written communication skills.
Demonstrated ability to work independently and exercise sound judgment.
Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.

Additional comments regarding the vacancy. Additional Comments Benefits information:

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.

We offer a comprehensive benefits plan, which includes:

 Choice of several health insurance plans
Dental & vision insurance
 Membership in the NYS Retirement System
Deferred Compensation Investment Plan
13 vacation days per year
13 sick days per year
 5 days of personal leave per year
12 paid holidays per year (plus one float day)
Tuition reimbursement
Training & development opportunities

We offer additional benefits, which includes:

Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Alison McGivern

The telephone number to use for questions about this vacancy. Telephone

The fax to use for this vacancy. Fax

Email address for emailing applications, or to ask questions about this vacancy. Email Address Recruiting@dasny.org

Address

The street address of the contact for this vacancy. Street 515 Broadway

The city for the contact for this vacancy. City Albany

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 12207

Instructions for potential applicants.Notes on ApplyingPlease copy and paste the link to your browser to apply:

https://recruiting.ultipro.com/DOR1000DASNY/JobBoard/fa77be2f-2f91-4253-a56e-02d5460585df/Opportunity/OpportunityDetail?opportunityId=c5507442-5d40-46ca-bcfc-ef4961000052&sourceId=51d22c90-91cb-4dbb-9cc2-8cd94492d1fb

DASNY is an Equal Employment Opportunity employer committed to excellence and diversity.

All qualified candidates are encouraged to apply.